Insight
Corporate Chauffeur Accounts: Invoicing & EA Playbook
Luxury corporate chauffeur accounts in London — How London corporate chauffeur accounts work — consolidated billing, Net terms, cost centres, and what procurement should ask before signing.
Updated 2026-10-08 · 7 min read
When ad-hoc booking breaks down
Expensing individual rides works for ten trips a month. At fifty or five hundred, finance loses visibility, travellers use inconsistent vehicle standards, and EAs waste time on receipts.
A corporate account centralises billing, enforces vehicle class rules, and gives you a named ops desk that knows your travellers by name and preference.
What to put in an RFP
Ask about Net-7/14/30 terms, VAT invoicing, per-trip vs monthly statement, and whether you can mandate cost centre or project codes at booking.
Clarify cancellation windows, out-of-hours dispatch, and data retention for passenger names under GDPR.
EA workflow that scales
Maintain a traveller profile: mobile, preferred vehicle, meet & greet default, and billing entity. Good operators store this so repeat bookings take seconds.
For visiting executives, book arrival and departure as a pair — including buffer for immigration at Heathrow T4 or T5 at peak times.
Duty of care
Procurement should confirm TfL PHV licensing, insurance limits, and live journey tracking for security teams. Cheap unlicensed cars are a reputational and legal risk for the company, not only the passenger.